Minutes of ns-3 Steering Committee telecon

January 23, 2015

Attendees:  Nicola Baldo, Walid Dabbous, Tom Henderson, Felipe Perrone,
Manuel Ricardo, George Riley

1) review 2014 annual report and current financial status 

The meeting agreed to finalize and post the annual report to the project
web site.

2) LLNL membership status

Tom reported that he is in discussions with Lawrence Livermore National
Laboratory (LLNL) about renewing their consortium membership.

3) Workshop and annual meeting planning

- update on technical affiliations (Thomson WoS, ICST, ACM)

Technical affiliations with ICST and ACM have been arranged, and the 
proceedings chair (Eric Gamess) is trying to contact Reuters Thomson WoS.

- Local Information needed (suggested accommodations, requesting visa, maps, etc.)

Nicola will send to Tom some information to post on the WNS3 site.

- keynotes and invited talks-- any suggestions?

We agreed to each gather one or two suggested names and discuss further
at a later date.

- scheduling the official consortium annual meeting (suggested for Thurs afternoon, May 14)

We agreed to hold this immediately after WNS3.  Thursday morning if WNS3
is only one day, and Thursday afternoon if WNS3 expands to 1.5 days.

- coffee and meals

We agreed that lunch will be responsibility of each attendee at local
restaurants.  Nicola is looking into the options for the consortium to
pay for a coffee service.

- video streaming

Opinions were neutral about whether to try to stream any sessions, but
Nicola said that some facilities to do this on a best effort basis may
be available and he will look into it.

- training fees

We agreed that the fee structure from 2014 was reasonable and should be 
repeated.  Walid will look into whether a European account can be set up
to receive money in Euros and reimburse in Euros (for this and future
European events) without wire transfer fees.

- training volunteers 

So far, we have Peter, Nicola, and Tom.  Tom agreed to ask other maintainers
if they want to attend and lead any sessions.

Tom agreed to update the training flyer to distribute externally to promote
the event.

- travel support

The meeting agreed to support Tom Henderson's travel expenses to Barcelona.

4) Washington DC training opportunity in March

Tom Henderson will coordinate 1.5 days of training at the 2015 NRL
Mobile Network Modeling workshop in Arlington VA, 18-19 March.  Depending
on the attendance reservations, attendance may be opened up to the
ns-3 community at a later date.

5) infrastructure update:  web server and backup site status.

Brian Swenson at Ga. Tech completed the cutover of our main web server
to dedicated hardware, and is in the process of finalizing a parallel
configuration to mirror the site at the University of Washington, to
reduce downtimes.

6) any other business 

The meeting agreed that a telecon in the March timeframe was needed.